Council meetings are open to the general public and take place at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds. There are two kinds of monthly meetings.

Ordinary meetings

Ordinary meetings normally discuss town planning, urgent planning applications and other matters.

These meetings are held on the third Tuesday of every month at 7pm.

You can ask questions and raise issues at our council meetings by completing a question form.

Question forms (doc, 42KB) must be lodged by 12pm on the day of the Ordinary meeting.

Planning and Citizens meetings

Planning and Citizen meetings normally discuss planning applications, traffic and transportation issues, service delivery and other operational issues.

These meetings are held on the first Tuesday of every month at 7pm.

We have a public forum and question time from 6 - 6.45pm where you can ask questions or make presentations on issues to Council.

If you would like to make a presentation, submit a public forum and question time form (doc, 43.5KB) by 5pm on the Monday before the meeting.

We will let you know after the submission closing time whether your presentation can be accommodated.

Council meeting agendas and minutes

A copy of the agenda for all Ordinary and Planning and Citizens meetings will be made available online from late Friday afternoon before the scheduled meeting.

Pick up a hard copy from the Moonee Valley Civic Centre, 9 Kellaway Avenue, Moonee Ponds or from your local libraries.

Copies of the agenda are also available at the meeting.

Upcoming meeting - Ordinary Meeting of Council

Date	Tuesday 21 February 2012
Items to be discussed	26 Harrington Road, Airport West (Lot 127 LP67859) - Construction of three double storey dwellings 40 Hall Street and 34-36 Margaret Street, Moonee Ponds (PC354406J, LP 13854 and CP 150910) - Building and works including the use of the site as a temporay carpark Buckley Street Hollow Traffic and Parking Study Holmes Road Business Precinct Parking Study Mt Alexander Road Village Precinct (Parking Management Plan Assessment) Moonee Valley Disability Reference Group Nominations 2012 Kokoda Program Council Plan Key Strategic Activities Performance Report December 2011 Financial Performance Report December 2011 Supplementary Valuations for the period July 2011 to December 2011 Report on Audit Committee Report on Assemblies of Councillors Report on Advisory Committees (Items are subject to change)
Relevant documents	26 Harrington Road, Airport West (Lot 127 LP67859) - Construction of three double storey dwellings - Appendix A 40 Hall Street and 34-36 Margaret Street, Moonee Ponds (PC354406J, LP 13854 and CP 150910) - Building and works including the use of the site as a temporay carpark - Appendix A and Appendix B Financial Performance Report December 2011 Appendix A and B (Items are subject to change)

Agendas and minutes for 2012

Date	Meeting	Agenda	Minutes
7 February	Planning and Citizens	Agenda 7 Feb	Minutes 7 Feb
21 February	Ordinary	Agenda 21 Feb	Minutes 21 Feb
6 March	Planning and Citizens	Agenda 6 Mar	Minutes 6 Mar
20 March	Ordinary	Agenda 20 Mar	Minutes 20 Mar
3 April	Planning and Citizens	Agenda 3 Apr	Minutes 3 Apr
17 April	Ordinary	Agenda 17 Apr	Minutes 17 Apr
1 May	Planning and Citizens	Agenda 1 May	Minutes 1 May
15 May	Ordinary	Agenda 15 May	Minutes 15 May
5 June	Planning and Citizens	Agenda 5 June	Minutes 5 June
19 June	Ordinary	Agenda 19 June	Minutes 19 June
3 July	Planning and Citizens	Agenda 3 July	Minutes 3 July
17 July	Ordinary	Agenda 17 July	Minutes 17 July
7 August	Planning and Citizens	Agenda 7 Aug	Minutes 7 Aug
21 August	Ordinary	Agenda 21 Aug	Minutes 21 Aug
4 September	Planning and Citizens	Agenda 4 Sep	Minutes 4 Sept
18 September	Ordinary	Agenda 18 Sep	Minutes 18 Sep
2 October	Planning and Citizens	Agenda 2 Oct	Minutes 2 Oct
16 October	Ordinary	Agenda 16 Oct	Minutes 16 Oct
1 November	Statutory Meeting	Agenda 1 Nov	Minutes 1 Nov
7 November	Planning and Citizens	Agenda 7 Nov	Minutes 7 Nov
20 November	Ordinary	Agenda 20 Nov	Minutes 20 Nov
4 December	Planning and Citizens	Agenda 4 Dec	Minutes 4 Dec
18 December	Ordinary	Agenda 18 Dec	Minutes 18 Dec

Agendas and minutes for 2011

Date	Meeting	Agenda	Minutes
1 February	Planning and Citizens	Agenda 1 Feb	Minutes 1 Feb
15 February	Ordinary	Agenda 15 Feb	Minutes 15 Feb
1 March	Planning and Citizens	Agenda 1 Mar	Minutes 1 Mar
15 March	Ordinary	Agenda 15 Mar	Minutes 15 Mar
5 April	Planning and Citizens	Agenda 5 Apr	Minutes 5 Apr
19 April	Ordinary	Agenda 19 Apr	Minutes 19 Apr
3 May	Planning and Citizens	Agenda 3 May	Minutes 3 May
17 May	Ordinary	Agenda 17 May	Minutes 17 May
7 June	Planning and Citizens	Agenda 7 June	Minutes 7 June
23 June	Ordinary	Agenda 23 June	Minutes 23 June
5 July	Planning and Citizens	Agenda 5 July	Minutes 5 July
19 July	Ordinary	Agenda 19 July	Minutes 19 July
2 August	Planning and Citizens	Agenda 2 Aug	Minutes 2 Aug
16 August	Ordinary	Agenda 16 Aug	Minutes 16 Aug
6 September	Planning and Citizens	Agenda 6 Sep	Minutes 6 Sep
20 September	Ordinary Council	Agenda 20 Sep	Minutes 20 Sep
4 October	Planning and Citizens	Agenda 4 Oct	Minutes 4 Oct
18 October	Ordinary	Agenda 18 Oct	Minutes 18 Oct
2 November	Planning and Citizens	Agenda 2 Nov	Minutes 2 Nov
15 November	Ordinary	Agenda 15 Nov	Minutes 15 Nov
29 November	Statutory Meeting	Agenda 29 Nov	Minutes 29 Nov
6 December	Planning and Citizens	Agenda 6 Dec	Minutes 6 Dec
20 December	Ordinary	Agenda 20 Dec - Part 1 Agenda 20 Dec - Part 2	Minutes 20 Dec

If you would like a copy of Council reports prior to 2010, call us on 9243 8888 and we can send or email you a copy.

Tenders Committee

Our Tenders Committee is set up under section 86 of the Local Government Act 1989 and is made up of three councillors. The Tenders Committee has delegated power to award contracts for works, goods or services between the value of $500,000 and $4 million.

The Committee meets only when they need to and will consider tender reports in closed sessions, in accordance with section 89(2) of the Act, as these matters are of a contractual nature.

Date	Meeting	Agenda	Minutes
25 January 2011	Tenders Committee	Agenda 25 Jan	Minutes 25 Jan
8 March 2011	Tenders Committee	Agenda 8 Mar	Minutes 8 Mar
22 March 2011	Tenders Committee	Agenda 22 Mar	Minutes 22 Mar
24 May 2011	Tenders Committee	Agenda 24 May	Minutes 24 May
14 June 2011	Tenders Committee	Agenda 14 June	Minutes 14 June
12 July 2011	Tenders Committee	Agenda 12 July	Minutes 12 July
23 August 2011	Tenders Committee	Agenda 23 August	Minutes 23 August
27 September 2011	Tenders Committee	Agenda 27 Sept	Minutes 27 Sept

Governance Law

We are required under the Local Government Act 1989 to have a local law governing new meeting procedures. We adopted our Governance Local Law 2009 (doc, 675KB) on 15 September 2009.

The objectives of this local law are to:

• facilitate the good government of Moonee Valley City Council through its formal meetings procedure to ensure effective and efficient Council decisions are made in a manner that reflects an effective local government
• promote and encourage a Moonee Valley City Council leadership that is consistent with the community's views and expectations
• promote and encourage community participation in local government
• incorporate by reference: Moonee Valley’s Meetings Procedure Protocol, Councillor Code of Conduct and Procedure for Election of Mayor and Deputy Mayor
• regulate and control the use of our common seal

Moonee Valley City Council Procurement Policy

All Victorian councils are required to have a procurement policy (doc, 1.2MB) under the Local Government Amendment (Councillor Conduct and Other Matters) Act 2008.

The purpose of the procurement policy is to ensure we adopt appropriate best practice contracting and procurement principles, policies, processes and procedures for all goods, services and works.