What you need to know
Council meetings are open to the general public and take place at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (you can enter from Pascoe Vale Road)*. Council holds two kinds of meetings - Ordinary Meetings, and Public Forums.
23 June 2020 - Council meeting
On this page, you'll find all the details of our upcoming Council meetings, including dates and times, what will be discussed, and how you can be part of the meeting by asking a question or submitting a petition. There's also information about how you can watch Council meetings - including from the comfort of your own home!
Our Council meetings are run in accordance with our Governance Local Law 2019. This document outlines Council's formal meeting procedure, and makes sure all our decisions are made in an effective and efficient manner.
For more information about Council meetings, contact the Governance team at governance@mvcc.vic.gov.au or call 9243 8888.
COVID-19 Update
10 June 2020
Please note that an additional Council Meeting has been scheduled for 6.30pm Thursday 11 June.
14 May 2020
In line with a decision made by Council at its Meeting of 5 May, Council will hold a Meeting on Tuesday 16 June commencing 6pm to consider submissions made in response to the Draft Budget 2020-21.
29 April 2020
Please note that an additional Council Meeting has been scheduled for 6.30pm Tuesday 5 May for Council to consider the proposed 2020-21 Budget for public consultation.
16 April 2020
Please note Council's Chief Executive Officer has made a determination to cancel the Ordinary Council Meeting scheduled for Tuesday, 28 April. This is in line with section 2.5 of Council's Meeting Procedure Local Law, which permits the cancellation of meetings in the event of a municipal emergency.
8 April 2020
Until further notice, Council’s Ordinary Meetings will be open to the public via digital means only. This is in line with Government advice which states that you must stay at home unless you are:
- shopping for what you need - food and essential supplies
- attending to medical, care or compassionate needs
- exercising in compliance with the public gathering requirements
- attending work and study if you can’t work or learn remotely.
Please do not attend Council Chambers as the public gallery will not be open. You can watch Council Meetings live-streamed right on this page and after the meeting, the recording will be available through our YouTube account.
Questions to Councillors may still be submitted via the usual process, using the form at the bottom of this page no later than midday the day before the Council Meeting. Your question will be read out on your behalf by the Mayor and you can watch the response via live-stream.
All public forums have been cancelled until further notice.
24 March 2020
Council’s Chief Executive Officer made a determination to cancel the Ordinary Council Meeting scheduled for Tuesday, 24 March under section 2.5 of Council’s Meeting Procedure Local Law, which permits the cancellation of meetings in the event of a municipal emergency. This was in response to the State of Emergency declared for the COVID-19 pandemic.
Business which had been listed on the agenda for the meeting of 24 March will be rescheduled. Council's next Ordinary Meeting is scheduled for 14 April.
Our Council Chamber is fitted with a hearing assistance system.
This system allows residents with a hearing impairment to hear amplified sound from the microphones in the room - simply collect a receiver and headset on arrival. The system supports those with a hearing impairment to participate in Council meetings and other events held in the Council Chamber.
Watch our Council meetings
We always welcome members of the community coming to Council meetings in person. Our Council meetings are held at 9 Kellaway Avenue, Moonee Ponds. From time to time, we also hold Public Forums in other locations around the municipality. Scroll down for a list of upcoming meeting dates and locations.
Can't make it in person? We also stream our Council meetings online so you can watch wherever you are via computer, phone or tablet. You can watch Council meetings through the links below, or on our YouTube channel.
Council Meeting dates for 2020
Council has set our meeting dates for 2020. All Council Meetings commence at 6.30pm on Tuesdays at the Moonee Valley Civic Centre, 9 Kellaway Avenue, Moonee Ponds unless otherwise specified.
30 January - Special Council Meeting - 6pm
11 February
25 February
10 March
24 March (CANCELLED)
14 April
28 April (CANCELLED)
5 May
12 May
26 May
9 June
16 June - 6pm
23 June
14 July
28 July
11 August
25 August
8 September
10 November (Ceremonial Meeting to swear in new Councillors and elect the Mayor and Deputy Mayor).
No Council Meetings will be held between 22 September to 6 November due to the Council Elections. Council Meeting dates for November - December will be set by the incoming Council.
Read about our meetings
Ordinary Meetings are held on the second and fourth Tuesdays of every month commencing at 6.30pm.
Council meetings are where your elected Councillors meet to debate Council business, set strategic objectives and make decisions on behalf of the community.
You can find a copy of the agenda for all Ordinary Meetings on this page from late on the Friday afternoon immediately before the scheduled meeting. The agenda is also available via Wi-Fi in the Council Chamber on the night of the meeting.
Minutes of Council meetings are published here in draft form on the Friday immediately following the meeting. These remain in draft form until they are confirmed by Councillors at the next Council meeting.
If you are looking for the Minutes or Agendas of meetings which took place prior to the last twelve months, please get in touch with our team at governance@mvcc.vic.gov.au or on (03) 9243 8888 and we will be happy to provide these to you. Alternatively, you can watch Council meetings dating back to 2017 on our YouTube channel.
| Date | Agendas and appendices | Minutes |
|---|---|---|
| Place Naming Special Committee - Wednesday 27 May 5.00pm | Agenda | Minutes |
| Place Naming Special Committee - Tuesday 16 June 4.45pm | Agenda (pdf, 750KB) | Minutes (pdf, 130KB) |
| Hearing of submissions on the proposed budget 2020/21 - Tuesday 16 June - 6pm | Agenda (pdf, 6MB) | Minutes (pdf, 130KB) |
| Consideration of submissions - Proposed sale of land from a formerly discontinued road - 112 St Leonards Road, Ascot Vale Thursday 2 July - 5pm | Agenda (pdf, 2.5MB) |
| Date | Agendas and appendices | Minutes | Watch |
|---|---|---|---|
| 30th January 2020 - 6pm | Special Council Meeting - Newmarket Trees | Minutes | Watch |
| 11th February 2020 - 6.30pm | Agenda (PDF, 1.2MB) Attachments (PDF, 15.7MB) | Minutes | Watch |
| 25 February 2020 - 6.30pm | Agenda (PDF, 950KB) Attachments (PDF, 29MB) | Minutes | Watch |
| 10 March 2020 - 6.30pm | Agenda Attachments | Minutes | Watch |
| 24 March 2020 - 6.30pm | This meeting was cancelled. | ||
| 14 April 2020 - 6.30pm | Agenda (pdf, 1.3MB) Collated attachments (pdf, 121MB) | Minutes | Watch |
| 28 April 2020 - 6.30pm | This meeting was cancelled. | ||
| 5 May 2020 - 6.30pm Consideration of proposed budget 2020/21 | Agenda | Minutes | Watch |
| 12 May 2020 - 6.30pm | Agenda (PDF, 1.7MB) Collated attachments (PDF, 46.8MB) | Minutes | Watch |
| 26 May 2020 - 6.30pm | Agenda Separate attachments | Minutes | Watch |
| 9 June 2020 - 6.30pm | Agenda (1.3MB) Collated attachments (pdf, 36.7MB) | Minutes (pdf, 190KB) | Watch |
| 11 June 2020 - 6.30pm | Agenda (pdf, 200KB) | Minutes (pdf, 140KB) | Watch |
| 23 June 2020 - 6.30pm | Agenda (pdf, 450KB) Collated attachments (pdf, 66MB) | Minutes (pdf, 180KB) |
2018 Ordinary meetings
Moonee Valley City Council Development Assessment Panel public meeting - 22 March 2018
A Development Assessment Panel meeting will be convened to determine Planning application MV/567/2016 – 2B McPherson Street, Moonee Ponds on 22 March 2018 at 6:00pm.
The meeting will be held at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public to observe the consideration of the application.
| Date | Agendas and appendices | Minutes |
|---|---|---|
| 22 March |
Budget Submissions Committee Meeting - 5 June 2018
This meeting is a public hearing of submissions on the Draft Budget, Capital Works Program and Ratings Strategy.
The meeting will be held at 6pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road).
| Date | Agenda and appendices | Minutes |
| 5 June | Agenda |
Moonee Valley Racing Club Planning Assessment Special Committee - 10 October 2018
The Moonee Valley Racing Club (MVRC) Planning Assessment Special Committee is a special committee of Council established in accordance with Section 86 of the Local Government Act 1989.
The Committee will consider, assess and make decisions on planning applications related to development at Moonee Valley Racecourse.
In accordance with its Instrument of Delegation, the MVRC Planning Assessment Special Committee has the authority to assess and determine planning applications submitted by MVRC in line with the Planning & Environment Act 1987.
The meeting will be held on Wednesday 10 October at 5.30pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public.
| Date | Agenda and appendices | Minutes |
| Wednesday 10 October 2018 5.30pm |
Agenda (pdf, 1.7MB) Separate attachments (pdf, 27.8MB) |
Minutes |
Ask Council a question
Council Meetings
A Public Question time is provided at each of our Ordinary Meetings. This is an opportunity for you to address questions to Council.
When you ask a question, your name will be read out at the meeting and recorded in the minutes. You will be required to read out your question in person, and will be filmed doing so.
Please note: while COVID-19 restrictions are in place, residents are not permitted to attend Council Meetings in person. As such, your question will be read out on your behalf as part of Council's livestream.
The Chairperson will direct the question/s to the appropriate Council executive officer for response. Once your question has been addressed, you won't have an opportunity to ask any further questions or enter into debate - so make sure your question is succinct, and covers everything that you need to know.
Reading our guidelines for public question time (doc, 23KB), might help you prepare.
Public Forums
*All Public Forums CANCELLED until further notice*
On the third Tuesday of every month, Council hosts a Public Forum. The Public Forum commences at 6pm, and runs through until 6.45pm. Public Forums take place in a less formal setting than ordinary Council meetings, and provide another opportunity for residents to play a role in civic matters.
Residents are invited to register to present or raise any issues or matters they would like to discuss with Councillors. In turn, Council may also make presentations to the community on upcoming projects or matters of interest.
The second part of Public Forum deals with questions without notice, allowing residents to raise questions directly with Councillors.
2020 Public Forum dates
Our next Public Forums will take place in 2020:
Tuesday, 18 February
Tuesday, 17 March (CANCELLED)
Tuesday, 21 April (CANCELLED)
Tuesday, 19 May (CANCELLED)
Tuesday, 16 June (CANCELLED)
Tuesday, 21 July
Tuesday, 18 August
We look forward to seeing you there!
How to ask a question
The easiest way to register to ask Council a question at a Council meeting or Public Forum is to fill out the form below. If you would prefer, you can also download the Public Forum Access Form (docx, 30KB) or the Public Question Time Form (for Council meetings) and email it to governance@mvcc.vic.gov.au by midday on the Monday before the meeting at which you intend to ask your question.
Once you have submitted your question, a member of our governance team will get in touch with you to discuss further.
Petitions and Joint Letters
What is a petition?
A petition is a written request to Council which has been signed by multiple people (who each provide their name and street address). Petitions express concern about an issue and request Council to take action.
Any person may organise a petition and request that it be received at an Ordinary Meeting of Council.
What does a petition look like?
A petition will:
- be addressed to the Council, Mayor, Councillor or Council Officer;
- clearly state, on each page of the petition, the issue of concern you would like to bring to the notice of Council;
- list the names, street address and signatures of those in support of the petition;
- be legible and not written in pencil;
- refer to a matter which is in Council’s power to address;
- not be defamatory, indecent, abusive or objectionable in language or substance.
Download the guidelines for preparing a petition (docx, 32KB), including a sample template.
The petition must nominate a contact person. If you are the organiser of a petition, please include your contact details so that the relevant Council officer can contact you to acknowledge the receipt of the petition, and advise you after the petition has been received at a Council meeting.
It is the responsibility of the petition organiser to contact other signatories to the petition to inform them of its progress.
How do I submit a petition?
Once the petition is complete, it can be emailed to governance@mvcc.vic.gov.au, or sent to:
Moonee Valley City Council
Attn: Governance
PO Box 126
Moonee Ponds VIC 3039
You can also deliver your petition to the Civic Centre at 9 Kellaway Avenue, Moonee Ponds.
In order to be included in the meeting agenda, your petition must be received two weeks prior to the meeting date. Check the dates for Council meetings here.
What will happen after I submit my petition?
Once we receive your petition, we will arrange for it to be ‘tabled’ (formally received) at a council meeting by a ward councillor.
It will then be referred to an officer for review and action. The council officer will address the issues of concern with the lead petitioner in writing.
What are joint letters?
A joint letter is a letter signed by more than one person. A joint letter can address any subject, and while it does not need to be in the formal written format of a petition, it must contain the 'prayer' or request of the signatories. A joint letter can be submitted to Council in the same way as a petition.
Privacy and petitions and joint letters
In presenting a petition or joint letter to a Council meeting, a report will be prepared which provides a summary of the petition or joint letter (such as the number of signatures and the topic of the letter or petition). The report will not contain personal information such as petition signatures, names and addresses.
View our Information Privacy Policy