What you need to know
Our Council Chambers are currently closed to the public due to COVID-19. You can watch Council meetings live and continue to submit questions to Councillors. Keep reading to find out more.
On this page
- Tuesday, 30 November 2021 Council Meeting
- COVID-19 Update - We've moved online!
- Council Meeting dates for 2021
- Read about our meetings
- 2021 Council Meetings: Agendas & Minutes
- Special Committee Meetings 2021
- Ask Council a question
- Submit a Question
- Section Break
- Section Break
- Petitions and Joint Letters
- Our Council Chamber is fitted with a hearing assistance system.
Tuesday, 30 November 2021 Council Meeting
On this page, you'll find all the details of our upcoming Council meetings, including dates and times, what will be discussed, and how you can be part of the meeting by asking a question or submitting a petition. There's also information about how you can watch Council meetings - including from the comfort of your own home!
Our Council meetings are run in accordance with our Governance Rules and our Governance Local Law 2020. These documents outline how Council meetings are to be run in a transparent, inclusive and fair manner.
For more information about Council meetings, contact the Governance team at:
COVID-19 Update - We've moved online!
Until further notice, Council's Ordinary Meetings continue to be online only. The latest update to COVID-19 restrictions which apply from 11:59pm, Friday 9 April requires that social distancing be maintained in publicly accessible areas.
Please do not attend Council Chambers as the public gallery will not be open. You can watch Council Meetings live-streamed right on this page and after the meeting, the recording will be available through our YouTube account.
Questions to Councillors may still be submitted via the usual process, using the form at the bottom of this page no later than midday the day before the Council Meeting. Your question will be read out on your behalf by the Mayor and you can watch the response via live-stream.
In person public forums have been cancelled until further notice. As of March 2021 these are being held via zoom and streamed online for public viewing.
Council Meeting dates for 2021
We always welcome members of the community coming to Council meetings in person. Our Council meetings are held at 9 Kellaway Avenue, Moonee Ponds. From time to time, we also hold Public Forums in other locations around the municipality. Scroll down for a list of upcoming meeting dates and locations.
Can't make it in person? We also stream our Council meetings online so you can watch wherever you are via computer, phone or tablet. You can watch Council meetings through the links below, or on our YouTube channel.
General business, or planning matter?
Council Meetings are designated to either items of general Council business, or planning matters.
They commence at 6.30pm on Tuesdays at the Moonee Valley Civic Centre, 9 Kellaway Avenue, Moonee Ponds unless otherwise specified.
|Designated to general Council business||Designated to planning matters|
|Tuesday, 9 February||Thursday, 28 January|
|Tuesday, 9 March||Tuesday, 23 February - via live stream only|
|Tuesday, 13 April||Tuesday, 23 March|
|Tuesday, 11 May||Tuesday, 27 April|
|Tuesday, 8 June||Tuesday, 25 May|
|Tuesday, 13 July||Thursday, 24 June|
|Tuesday, 10 August||Tuesday, 27 July|
|Tuesday, 31 August - Draft Council Plan - 12.30pm||Tuesday, 24 August|
|Tuesday, 14 September||Wednesday, 22 September - 12pm|
|Tuesday, 12 October||Tuesday, 28 September|
|Thursday, 28 October 2021|
(to elect the Mayor and Deputy Mayor)
|Tuesday, 26 October 2021|
|Tuesday, 16 November 2021||Tuesday, 30 November 2021|
|Tuesday, 14 December 2021|
Read about our meetings
Meetings are usually held on the second and fourth Tuesdays of every month commencing at 6.30pm.
Council meetings are where your elected Councillors meet to debate Council business, set strategic objectives and make decisions on behalf of the community.
You can find a copy of the agenda for all Council meetings on this page from late on the Friday afternoon immediately before the scheduled meeting. The agenda is also available via Wi-Fi in the Council Chamber on the night of the meeting.
Minutes of Council meetings are published here in draft form on the Friday immediately following the meeting. These remain in draft form until they are confirmed by Councillors at the next Council meeting.
If you are looking for the Minutes or Agendas of meetings which took place prior to the last twelve months, please get in touch with our team at firstname.lastname@example.org or on (03) 9243 8888 and we will be happy to provide these to you. Alternatively, you can watch Council meetings dating back to 2017 on our YouTube channel.
2021 Council Meetings: Agendas & Minutes
2018 Ordinary meetings
Moonee Valley City Council Development Assessment Panel public meeting - 22 March 2018
A Development Assessment Panel meeting will be convened to determine Planning application MV/567/2016 - 2B McPherson Street, Moonee Ponds on 22 March 2018 at 6:00pm.
The meeting will be held at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public to observe the consideration of the application.
|Date||Agendas and appendices||Minutes|
Budget Submissions Committee Meeting - 5 June 2018
This meeting is a public hearing of submissions on the Draft Budget, Capital Works Program and Ratings Strategy.
The meeting will be held at 6pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road).
|Date||Agenda and appendices||Minutes|
Moonee Valley Racing Club Planning Assessment Special Committee - 10 October 2018
The Moonee Valley Racing Club (MVRC) Planning Assessment Special Committee is a special committee of Council established in accordance with Section 86 of the Local Government Act 1989.
The Committee will consider, assess and make decisions on planning applications related to development at Moonee Valley Racecourse.
In accordance with its Instrument of Delegation, the MVRC Planning Assessment Special Committee has the authority to assess and determine planning applications submitted by MVRC in line with the Planning & Environment Act 1987.
The meeting will be held on Wednesday 10 October at 5.30pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public.
|Date||Agenda and appendices||Minutes|
|Wednesday 10 October 2018
Agenda (pdf, 1.7MB)
Separate attachments (pdf, 27.8MB)
Special Committee Meetings 2021
|Date||Agendas and appendices||Minutes|
|Place Naming Special Committee - Wednesday 27 May 2020 5.00pm||Agenda||Minutes|
|Place Naming Special Committee - Tuesday 16 June 2020 4.45pm||Agenda (pdf, 750KB)||Minutes (pdf, 130KB)|
|Hearing of submissions on the proposed budget 2020/21 - Tuesday 16 June 2020 - 6pm||Agenda (pdf, 6MB)||Minutes (pdf, 130KB)|
|Consideration of submissions - Proposed sale of land from a formerly discontinued road - 112 St Leonards Road, Ascot Vale|
Thursday 2 July 2020 - 5pm
|Agenda (pdf, 2.5MB)||Minutes (pdf, 200KB)|
|Place Naming Special Committee meeting - Tuesday 21 July 2020 4.45pm||Agenda (pdf, 580KB)||Minutes (pdf, 140KB)|
|Meeting of the CEO Performance Review Special Committee - Tuesday 4 August 2020, 8pm||Confidential||Confidential|
|Consideration of submissions - Governance Local Law - Tuesday 18 August 2020, 6pm|
|Place Naming Delegated Committee - Tuesday 1 September 2020 4.45pm||Agenda (pdf, 10MB)||Minutes (PDF, 100KB)|
|Place Naming Delegated Committee - Monday 21 December 2020 5pm||Agenda (PDF, 170KB)|
Attachments (PDF, 85.5MB)
|Minutes (pdf, 100KB)|
|Place Naming Delegated Committee - Tuesday 16 February 2021 4.45pm||Agenda (pdf, 150KB)|
Attachments (pdf, 5.3MB)
|Place Naming Delegated Committee - Tuesday 16 March 2021 4.45pm||Agenda (pdf, 100KB)||Minutes (pdf, 100KB)|
|Hearing of submissions on the proposed budget 2021/22 - Thursday 10 June 2021 - 6pm||Agenda (pdf, 115KB)|
Attachment 1 - submissions de-identified (pdf, 39MB)
|Minutes (pdf, 90KB)|
|Place Naming Delegated Committee - Tuesday 20 July 4.30pm||Agenda (pdf, 120KB)|
Attachments (pdf, 1MB)
Ask Council a question
Council is committed to including a public question time in our fortnightly Council meetings. This question time traditionally involves a resident attending a Council meeting when meetings occur in person at our Council Chamber. We welcome residents of our municipality submitting questions for Council response during our meeting.
Due to COVID-19 restrictions this has not been able to occur in this way for some time.
However residents are still able to ask questions under our COVID-safe protocol during our virtual Council meetings.
We have recently improved our process for public questions after some recent incidents where questions were inappropriately submitted under other people’s names without their permission.
These measures will ensure the integrity of this important part of our Council meetings.
If you do submit a question:
- Our Governance team will be in contact to confirm your details prior to the question being tabled for Council.
- Your identity must be confirmed prior to the question being tabled for response.
- If we are unable to confirm your identity we will not process the question for Council response.
Reading our guidelines for public question time (doc, 15KB), might help you prepare.
On the third Tuesday of every month, Council hosts a Public Forum. The Public Forum commences at 6pm, and runs through until 6.45pm. Public Forums take place in a less formal setting than ordinary Council meetings, and provide another opportunity for residents to play a role in civic matters.
Residents are invited to register to present or raise any issues or matters they would like to discuss with Councillors. In turn, Council may also make presentations to the community on upcoming projects or matters of interest.
The second part of Public Forum deals with questions without notice, allowing residents to raise questions directly with Councillors.
2021 Public Forum dates
Tuesday, 16 February - CANCELLED
Tuesday, 16 March - Meeting via zoom
Tuesday, 20 April - Meeting via zoom
Tuesday, 18 May - Meeting via zoom
Tuesday, 15 June - Meeting via zoom
Tuesday, 20 July
Tuesday, 17 August
Tuesday, 21 September
Tuesday, 19 October
Tuesday, 23 November
We look forward to seeing you there!
How to ask a question
The easiest way to register to ask Council a question at a Council meeting or Public Forum is to fill out the form below. If you would prefer, you can also download the Public Forum Access Form (docx, 58KB) or the Public Question Time Form (for Council meetings) and email it to email@example.com by midday on the Monday before the meeting at which you intend to ask your question.
Once you have submitted your question, a member of our governance team will get in touch with you to discuss further.
The personal information requested on this form is being collected by Council for the purpose of identifying the individual wishing to address a question to Council to enable Council to respond to the questions and undertaken any necessary follow-up work and response in a timely manner.
The personal information will be used solely by Council for that primary purpose or directly related purposes. Council will dispose of this document in a timely manner.
Petitions and Joint Letters
What is a petition?
A petition is a written request to Council which has been signed by multiple people (who each provide their name and street address). Petitions express concern about an issue and request Council to take action.
Any person may organise a petition and request that it be received at a Meeting of Council.
What does a petition look like?
A petition or joint letter presented to Council should have the following format:
- be in writing, typing or printing, and contain the request of the petitioners or signatories
- be signed by the persons whose names are provided, with the address or email address of every petitioner clearly stated;
- clearly state, on each page of the petition, the issue of concern you would like to bring to the notice of Council;
- in the case of electronic petitions or joint letters, the name and email address of each petitioner will function as the petitioner's 'signature'.
Download the guidelines for preparing a petition (docx, 33KB), including a sample template.
The petition must nominate a contact person. If you are the organiser of a petition, please include your contact details so that the relevant Council officer can contact you to acknowledge the receipt of the petition, and advise you after the petition has been received at a Council meeting.
It is the responsibility of the petition organiser to contact other signatories to the petition to inform them of its progress.
How do I submit a petition?
Once the petition is complete, it can be emailed to firstname.lastname@example.org, or sent to:
Moonee Valley City Council
PO Box 126, Moonee Ponds VIC 3039
You can also deliver your petition to the Civic Centre at 9 Kellaway Avenue, Moonee Ponds.
In order to be included in the meeting agenda, your petition must be received two weeks prior to the meeting date. You may also arrange for a petition to be tabled closer to the Council Meeting date by approaching a Councillor and asking them to support your petition by tabling it directly at the meeting. This means the petition will not appear on the meeting agenda.
What will happen after I submit my petition?
Once we receive your petition, we will arrange for it to be 'tabled' (formally received) at a council meeting by a ward councillor.
It will then be referred to an officer for review and action. The council officer will address the issues of concern with the lead petitioner in writing.
What are joint letters?
A joint letter is a letter signed by more than one person. A joint letter can address any subject, and while it does not need to be in the formal written format of a petition, it must contain the 'prayer' or request of the signatories. A joint letter can be submitted to Council in the same way as a petition.
Privacy and petitions and joint letters
In presenting a petition or joint letter to a Council meeting, a report will be prepared which provides a summary of the petition or joint letter (such as the number of signatures and the topic of the letter or petition). The report will not contain personal information such as petition signatures, names and addresses.
Our Council Chamber is fitted with a hearing assistance system.
This system allows residents with a hearing impairment to hear amplified sound from the microphones in the room - simply collect a receiver and headset on arrival. The system supports those with a hearing impairment to participate in Council meetings and other events held in the Council Chamber.