What you need to know

Council meetings

Council meetings are open to the general public and take place at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (you can enter from Pascoe Vale Road). Council holds two kinds of meetings - Ordinary Meetings, and Public Forums.

12 May 2020 - Council Meeting

On this page, you'll find all the details of our upcoming Council meetings, including dates and times, what will be discussed, and how you can be part of the meeting by asking a question or submitting a petition.  There's also information about how you can watch Council meetings - including from the comfort of your own home!

Our Council meetings are run in accordance with our Governance Local Law 2019. This document outlines Council's formal meeting procedure, and makes sure all our decisions are made in an effective and efficient manner.

For more information about Council meetings, contact the Governance team at governance@mvcc.vic.gov.au or call 9243 8888.

COVID-19 Update

14 May 2020

In line with a decision made by Council at its Meeting of 5 May, Council will hold a Meeting on Tuesday 16 June commencing 6pm to consider submissions made in response to the Draft Budget 2020-21.

29 April 2020

Please note that an additional Council Meeting has been scheduled for 6.30pm Tuesday 5 May for Council to consider the proposed 2020-21 Budget for public consultation.

16 April 2020

Please note Council's Chief Executive Officer has made a determination to cancel the Ordinary Council Meeting scheduled for Tuesday, 28 April.  This is in line with section 2.5 of Council's Meeting Procedure Local Law, which permits the cancellation of meetings in the event of a municipal emergency.

8 April 2020

Until further notice, Council’s Ordinary Meetings will be open to the public via digital means only.  This is in line with Government advice which states that you must stay at home unless you are:

  • shopping for what you need - food and essential supplies
  • attending to medical, care or compassionate needs
  • exercising in compliance with the public gathering requirements
  • attending work and study if you can’t work or learn remotely.

Please do not attend Council Chambers as the public gallery will not be open.  You can watch Council Meetings live-streamed right on this page and after the meeting, the recording will be available through our YouTube account.

Questions to Councillors may still be submitted via the usual process, using the form at the bottom of this page no later than midday the day before the Council Meeting.  Your question will be read out on your behalf by the Mayor and you can watch the response via live-stream.

All public forums have been cancelled until further notice.

24 March 2020

Council’s Chief Executive Officer made a determination to cancel the Ordinary Council Meeting scheduled for Tuesday, 24 March under section 2.5 of Council’s Meeting Procedure Local Law, which permits the cancellation of meetings in the event of a municipal emergency.  This was in response to the State of Emergency declared for the COVID-19 pandemic.

Business which had been listed on the agenda for the meeting of 24 March will be rescheduled.  Council's next Ordinary Meeting is scheduled for 14 April.

mulch

Our Council Chamber is fitted with a hearing assistance system.

This system allows residents with a hearing impairment to hear amplified sound from the microphones in the room - simply collect a receiver and headset on arrival. The system supports those with a hearing impairment to participate in Council meetings and other events held in the Council Chamber.

Watch our Council meetings

We always welcome members of the community coming to Council meetings in person.  Our Council meetings are held at 9 Kellaway Avenue, Moonee Ponds.  From time to time, we also hold Public Forums in other locations around the municipality.  Scroll down for a list of upcoming meeting dates and locations.

Can't make it in person? We also stream our Council meetings online so you can watch wherever you are via computer, phone or tablet.  You can watch Council meetings through the links below, or on our Facebook page.  Video of past Council meetings can be found on our YouTube channel.

Council Meeting dates for 2020

Council has set our meeting dates for 2020. All Council Meetings commence at 6.30pm on Tuesdays at the Moonee Valley Civic Centre, 9 Kellaway Avenue, Moonee Ponds unless otherwise specified.

30 January - Special Council Meeting - 6pm
11 February
25 February
10 March
24 March (CANCELLED)
14 April
28 April (CANCELLED)
5 May
12 May
26 May
9 June
16 June - 6pm
23 June
14 July
28 July
11 August
25 August
8 September
10 November (Ceremonial Meeting to swear in new Councillors and elect the Mayor and Deputy Mayor).

No Council Meetings will be held between 22 September to 6 November due to the Council Elections.  Council Meeting dates for November - December will be set by the incoming Council.

Read about our meetings

Ordinary Meetings are held on the second and fourth Tuesdays of every month commencing at 6.30pm.

Council meetings are where your elected Councillors meet to debate Council business, set strategic objectives and make decisions on behalf of the community.

You can find a copy of the agenda for all Ordinary Meetings on this page from late on the Friday afternoon immediately before the scheduled meeting.  The agenda is also available via Wi-Fi in the Council Chamber on the night of the meeting.

Minutes of Council meetings are published here in draft form on the Friday immediately following the meeting.  These remain in draft form until they are confirmed by Councillors at the next Council meeting.

If you are looking for the Minutes or Agendas of meetings which took place prior to the last twelve months, please get in touch with our team at governance@mvcc.vic.gov.au or on (03) 9243 8888 and we will be happy to provide these to you.  Alternatively, you can watch Council meetings dating back to 2017 on our YouTube channel.

DateAgendas and appendicesMinutes
Place Naming Special Committee - Wednesday 27 May 5.00pmAgenda

 

Date Agendas and appendices Minutes Watch
29 January

Agenda (pdf, 6.5MB)

Separate appendices collated - (85MB)

Minutes (pdf, 400KB)  Watch
12 February

Agenda (pdf, 5MB)

Separate attachments collated (pdf, 29.5MB)

Minutes (pdf, 470KB)  Watch
26 February

Agenda (pdf, 2.3MB)

Separate attachments collated (pdf, 29MB)

Minutes (pdf,  240KB)  Watch
12 March

Agenda (pdf, 3.7MB)

Collated separate attachments (pdf, 10.3MB)

Minutes  Watch
26 March

Agenda (pdf, 3MB)

Collated separate attachments (pdf, 20.3MB)

Minutes  Watch
9 April

Agenda (pdf, 1MB)

Compiled separate attachments (pdf, 41.5MB)

Minutes  Watch
23 April

Agenda (pdf, 2.7MB)

Compiled separate attachments (pdf, 39.6MB)

 Minutes  Watch
14 May

Agenda (pdf, 2.5MB)

Compiled separate attachments (pdf, 28MB)

Minutes  Watch
28 May

Agenda (pdf, 2MB)

Compiled separate attachments (pdf, 57.7MB)

Minutes  Watch
11 June

Agenda (pdf, 1.4MB)

Compiled separate attachments (pdf, 26MB)

Minutes  Watch
25 June

Agenda (pdf, 2MB)

Compiled separate appendices (pdf, 22.3MB)

Minutes  Watch
9 July

Agenda (pdf, 3MB)

Compiled separate attachments (pdf, 45MB)

Minutes   Watch
23 July

Agenda (pdf, 2.5MB)

Compiled separate attachments (pdf, 12.6MB)

Minutes Watch
13 August

Agenda (pdf, 2MB)

Compiled separate attachments (pdf, 45MB)

Minutes  Watch
27 August

Agenda (pdf, 3.1MB)

Compiled separate attachments (pdf, 67MB)

Minutes  Watch
10 September

Agenda (pdf, 930KB)

Compiled separate attachments (pdf, 9.4MB)

Minutes  Watch
24 September

Agenda (pdf, 1.2MB)

Compiled separate attachments (pdf, 13.2MB)

Minutes Watch
8 October

Agenda (pdf, 2MB)

Compiled separate attachments (pdf, 23.5MB)

Minutes Watch
22 October

Agenda (pdf, 4MB)

Compiled separate attachments (pdf, 129.4MB)

Minutes Watch
29 October Agenda Minutes Watch
12 November

Agenda (pdf, 800KB)

Compiled separate attachments (pdf, 50MB)

Minutes Watch
26 November

Agenda (pdf, 510KB)

Compiled separate attachments (pdf, 28MB)

Minutes Watch
10 December

Agenda (pdf, 3.8MB)

Separate attachments for items 10.1, 10.2, 10.3 and 10.4 (pdf, 32MB)

Separate attachments for item 10.5 (pdf, 90MB)

Separate attachments for items 10.7, 10.8, 10.9, 10.10, 10.11 (pdf, 11.8MB)

Minutes Watch

2018 Ordinary meetings

Date Agendas and appendices Minutes Watch
13 February Agenda Minutes Watch
27 February

Agenda

Item 9.1- 2B McPherson Street Moonee Ponds Appendix B and C

Item 9.2- 7 Etzel Street Airport West Appendix C

Item 9.3- 74 Pascoe Vale Road Moonee Ponds Appendix B

Item 9.4- 14 Cheffers Street Moonee Ponds Appendix C and D

Item 9.5- 38-42 Scotia Street Moonee Ponds Appendix C

Item 9.6- 421-431 Mt Alexander Road Ascot Vale Appendix B

Item 9.7- Heritage Overlay 62 64 66 and 68 Buckley Street Essendon Appendix A B and C

Item 9.8-Heritage Overlay 5 Alma Street Aberfeldie Appendix B

Item 9.9- Council Plan 2017-21 progress report Appendix C

Item 9.11 -Financial Performance Report December 2017 Appendix A

Item 9.12- Proposed Activities General Amenities Local Law 2018 Appendix A

Item 9.14- Niddrie Business Precinct Appendix A and C

Item 9.15- Flemington Business Precinct Appendix A and C

Item 9.16- Union Road Business Precinct Appendix A B and C

Minutes Watch
13 March

Agenda

Item 9.1 - 38 and 38A Ardoch St Essendon - Appendix C Advertised Plans

Item 9.2 - Response to Notice of Motion Developments in Moonee Ponds - Appendix B

Item 9.4 - Community Facilities Policy and Implementation Plan - Appendix A

Minutes Watch
27 March

Agenda

Item 9.1 - 164 Mascoma Street, Strathmore - Appendix C Advertised Plans

Item 9.2 - 261A, 261B & 261C Keilor Road Essendon - Appendix B Advertised Plans

Item 9.2 - 261A, 261B & 261C Keilor Road Essendon - Appendix C Section 57a Plans

Minutes Watch
10 April

Agenda

Item 9.1 - 13 Fullarton Road, Airport West - Appendix B

Item 9.2 - 116 Glass Street and 2 Winifred Street, Essendon - Appendices B and D

Item 9.5 - Large Gum Trees in Keilor East and Avondale Heights - Appendix A

Item 9.6 - Assemblies of Councillors - Appendix A

Minutes Watch
24 April

Agenda(pdf, 2.7MB)

Item 9.1 - 49 Railway Place West, Flemington Appendix C(pdf, 16MB)

Item 9.2 - Proposed Budget 201819 - Appendices A, B, C, D(pdf, 23MB)

Item 9.3 - MV2040 Draft Strategy - Appendix A (pdf, 53MB)

Item 9.4 - MV2040 green action plans - Appendices A, B, C, D, E (pdf, 30MB)

Item 9.5 - Advocacy Strategy 2018-21 - Appendix A (pdf, 3MB)

Item 9.7 - East Timor Friendship City Review - Appendix A (pdf, 6MB)

Minutes Watch
8 May

Agenda

Item 9.1- 95 Buckley Street Moonee Ponds- Appendix B Development Plans

Item 9.2- Financial Performance Report March 2018 - Appendix A

Item 9.3- Reviewing Statutory Planning Protocols- Appendix A

Item 9.4- Council Plan 2017-21 progress report- Appendices A B and C

Item 9.5- Progress Report on Portfolio Advisory Committees- Appendices A-M

Item 9.6- Response to Notice of Motion- Heritage Controls 148 Ascot Vale Road- Appendix A

Item 9.9- MAV State Council motions- Appendix A

Item 9.11- Notices of Motion Quarterly Report- Appendix A

Minutes

Attachment to Minutes

(response to Public Question)

Watch
22 May

Agenda(pdf, 8MB)

Item 9.1 30-32 Holmes Road Moonee Ponds - Appendices C and D(pdf, 16MB)

Item 9.3 Melbourne Airport Rail Link - Appendix E(pdf, 1.2MB)

Item 9.6 Open Space Master Plans - Appendix A Clifton Park Master Plan(pdf, 6.5MB)

Item 9.6 Open Space Master Plans - Appendix B Montgomery Park Master Plan(pdf, 6.3MB)

Item 9.6 Open Space Master Plans - Appendix C Bradshaw Street Reserve Draft Master Plan(pdf, 3.3MB)

Item 9.6 Open Space Master Plans - Appendices D E and H(pdf, 5.3MB)

Minutes Watch
12 June

Agenda(pdf, 4.6MB)

Item 9.3Activities and General Amenities Local Law 2018 -Appendices A and B(pdf, 4.5MB)

Item 9.5 Draft Footpath Trading Policy - Appendix A(pdf, 2.1MB)

Item 9.6 Draft Moonee Ponds Creek Chain of Ponds - Appendices A B C and D(pdf, 17MB)

Minutes Watch
26 June

Agenda(pdf, 7MB)

Item 9.1 76 Fenton Street Ascot Vale - Appendices C and D(pdf, 15MB)

Item 9.2 35 Eglinton Street Moonee Ponds - Appendices C and D(pdf, 23MB)

Item 9.4 Budget 20182019 - Appendices A B C and D(pdf, 22MB)

Item 9.5 MV2040 Final Strategy - Appendix A(pdf, 43MB)

Item 9.5MV2040 Final Strategy - Appendix B(pdf, 11MB)

Item 9.5 MV2040 Final Strategy - Appendix C(pdf, 4MB)

Item 9.6 MV2040 Action Plan Community Facilities - Appendices A C and D(pdf, 12MB)

Item 9.8 Streetscape Improvement Costing Framework 2018 - Appendix A(pdf, 3MB)

Item 9.9 Development Contributions Plan 2018 - Appendix A(pdf, 18MB)

Item 9.11 Councillor Expenses and Reimbursement Policy(pdf, 2MB)

Minutes Watch
10 July

Agenda(pdf, 3.7MB)

Item 9.2 -492-494 Pascoe Vale Road, Strathmore - Appendix A(pdf, 5.3MB)

Item 9.3 -Reviewing Statutory Planning Protocols - Appendix A(pdf, 2.2MB)

Item 9.4 -Events and Festivals Review - Appendices A and B(pdf, 3.6MB)

Item9.5 - Community Funding Program Review and Policy - Appendix A(pdf, 9MB)

Item 9.6 - 5 Alma Street, Aberfeldie- Appendix A(pdf, 3.4MB)

Item 9.7 -East Timor Program review consultation findings - Appendix A(5MB)

Separate Appendices - complete(pdf, 28MB)

Minutes Watch
24 July

Agenda(pdf, 9.9MB)

Item 9.2- 1032-1036 Mt Alexander Road Essendon- Appendix A Plans(pdf, 15.3MB)

Item 9.2- 1032-1036 Mt Alexander Road Essendon- Appendix B Amended Plans(pdf, 8.7MB)

Item 9.3- Reviewing Statutory Planning Protocols- Appendix A(pdf, 2.5MB)

Item 9.5 - Environmental Upgrade Finance Program- Appendix B(pdf, 4.2MB)

Item 9.6- Review of Right of Way Policy Abutting Developments- Appendices A and D(pdf, 4.7MB)

Item 9.8- Draft Gifts Benefits and Hospitality Policy- Appendix A(pdf, 2MB)

Item 9.9- Draft Meeting Procedure Protocol- Appendix A(pdf, 4MB)

Item 9.10 - Notices of Motion Quarterly Report- Appendix A(pdf, 5MB)

Separate Attachments (Compiled)(pdf, 46MB)

Minutes Watch
14 August

Agenda(pdf, 17MB)

Item 10.1 - 320-322 Racecourse Road Flemington - Appendices B and C(pdf, 11.6MB)

Item 10.3 - 86 Glass Street Essendon - Appendix C(pdf, 2MB)

Item 10.7 - Draft Council Plan 2017-21 (Year 2) - Appendix A(pdf, 815KB)

Item 10.8 - Capital Works Program Update - Appendix A(pdf, 7.5MB)

Item 10.12 - Response to Notice of Motion No.2017-17 Tennis Strategy - Appendix A(pdf, 7MB)

Separate Attachments (compiled)(pdf, 29MB)

Minutes Watch
28 August

Agenda(pdf, 8.5MB)

Item 10.1 - 59 Rose Street, Essendon - Appendix B, Advertised Plans(pdf, 3.5MB)

Item 10.2 - Planning Policy Framework for the Moonee Valley Planning Scheme - Appendix A, Planning Policy Framework(pdf, 17.4MB)

Item 10.4 - Council Plan 2017-21 progress report for 201718 - Appendix C, Progress on other actions(pdf, 5.5MB)

Item 10.6 - Domestic Animal Management Plan Progress Report - Appendix B, Domestic Animal Management Plan 2017-21(pdf, 6.2MB)

Item 10.7 - Delegations of Council – Review 2018 - Appendix A, Instrument of Delegation - Council to Officers(pdf, 7.2MB)

Compiled separately circulated appendices(pdf, 37.7MB)

Minutes Watch
11 September

Agenda (pdf, 5.8MB)

Item 10.1 - 2017-18 Annual Financial Report - Appendix A(pdf, 4MB)

Item 10.2 - Planning Policy Framework for the Moonee Valley Planning Scheme - Appendix A(pdf, 16.7MB)

Item 10.10 - Draft Significant Tree Register - Appendix A(pdf, 137MB)

Minutes Watch
25 September

Agenda(pdf, 13MB)

Item 10.1 - 6 Munro Street, Ascot Vale - Appendix B - Advertised Plans(pdf, 6.5MB)

Item 10.1 - 6 Munro Street, Ascot Vale - Appendix C - Section 57A Plans(pdf, 3MB)

Item 10.2 - 4 Schofield Street Essendon - Appendix C - Advertised Plans(pdf, 3.3MB)

Item 10.3 - 144 Pascoe Vale Road Moonee Ponds - Appendix A Plans(pdf, 5.2MB)

Item 10.3 - 144 Pascoe Vale Road Moonee Ponds - Appendix C - Endorsed Plans(pdf, 6MB)

Collated separate attachments(pdf, 24MB)

Minutes Watch
9 October

Agenda(pdf, 7.2MB)

Item 10.1 - Council Plan 2017-21 (Year 2 Update) - Appendix A(pdf, 11.1MB)

Item 10.2 - Footpath Trading Policy 2018 - Appendix A(pdf, 3MB)

Item 10.3 - Valley Lake 2A Local Area Traffic Management Study - Appendix D(pdf, 2.5MB)

Item 10.3 - Valley Lake 2A Local Area Traffic Management Study - Appendix G(pdf, 4MB)

Collated separate attachments(pdf, 20.6MB)

Minutes Watch
23 October

Agenda(pdf, 8.6MB)

Item 10.1 - 144 Pascoe Vale Road, Moonee Ponds - Appendix A - Advertised Plans(pdf, 3MB)

Item 10.1 - 144 Pascoe Vale Road, Moonee Ponds - Appendix C - Endorsed Plans
(pdf, 7.8MB)

Item 10.2 - 47 Fisher Parade, Ascot Vale - Appendix A- Advertised Plans(pdf, 4.MB)

Item 10.3 - Strathmore Children’s Centre Stage 2 project - Appendix A - Early Years Infrastructure Plan March 2011(pdf, 7MB)

Item 10.3 - Strathmore Children’s Centre Stage 2 project - Appendix B - RI Brown Assessment(pdf, 4.3MB)

Item 10.3 - Strathmore Children’s Centre Stage 2 project - Appendix C - Macutex Building Condition and Compliance Report(pdf, 2.4MB)

Item 10.3 - Strathmore Children’s Centre Stage 2 project - Appendix D - Macutex Building Condition and Compliance Report with
Asbestosreport
(pdf, 7.5MB)

Item 10.3 - Strathmore Children’s Centre Stage 2 project - Appendix E - Macutex Facility Audit(pdf, 3.4MB)

Item 10.6 - Annual Report 2017-18 - Appendix A - Annual Report of Operations 2017-18(pdf, 15.6MB)

Item 10.6 - Annual Report 2017-18 - Appendix B - Annual Financial Report 2017-18
(pdf, 7.2MB)

Item 10.10 - Nature strip Landscaping Policy - Appendix A - Nature Strip Landscaping Policy October 2018(pdf, 4.5MB)

Item 10.14 - Notices of Motion Quarterly Report - Appendix A - Notices of Motion 2016-18 actions list(pdf, 400KB)

Compiled separate appendices
(pdf, 67MB)

Minutes
30 October (Statutory) Agenda(pdf, 100KB) Minutes
13 November

Agenda(pdf, 6.8MB)

Combined separate appendices(pdf, 37MB)

Minutes
27 November

Agenda(pdf, 6.7MB)

Item 10.1 - 15 Talbot Road, Strathmore - Appendix C - Superseded Advertised Plans(pdf, 3.9MB)

Item 10.1 - 15 Talbot Road, Strathmore - Appendix D - Amended Advertised Plans(pdf, 3.7MB)

Item 10.3 - Place Naming and Civic Recognition Policy - Appendix A - Draft Place Naming and Civic Recognition Policy(pdf, 1.9MB)

Compiled separate appendices(pdf, 9.4MB)

Minutes
11 December

Agenda

Item 10.1 - 3 Ross Street Niddrie - Appendix C Advertised Plans

Item 10.3 - Moonee Ponds Creek Chain of Ponds - Appendix A Final_design

Item 10.3 - Moonee Ponds Creek Chain of Ponds - Appendix B Summary

Item 10.3 - Moonee Ponds Creek Chain of Ponds - Appendix C Feedback

Item 10.3 - Moonee Ponds Creek Chain of Ponds - Appendix D Revisons arising from community consultation

Item 10.3 - Moonee Ponds Creek Chain of Ponds - Appendix E Implementation Plan_Final

Item 10.5 - Advocacy on Aged Care Services - Appendix B Legal Advice provided by Maddocks to Darebin City Council

Item 10.6 - Response to Notice Of Motion No. 2018-18 - Occasional care in Moonee Valley - Appendix B Survey Results

Item 10.7 - Response to NoM 2017-17 – Tennis Strategy - Appendix A Growth in Tennis Plan 2018

Item 10.8 - Moonee Ponds Activity Centre Special Rate and Charge renewal - Appendix B List of properties and amounts payable

Separate appendices for the Ordinary Meeting to be held 11 December 2018

Minutes

Moonee Valley City Council Development Assessment Panel public meeting - 22 March 2018

A Development Assessment Panel meeting will be convened to determine Planning application MV/567/2016 – 2B McPherson Street, Moonee Ponds on 22 March 2018 at 6:00pm.

The meeting will be held at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public to observe the consideration of the application.

Date Agendas and appendices Minutes
22 March

Agenda

Appendix B - Advertised Plans

Appendix C - Updated landscape and garden works

Appendix D - Amended Parking Layout Plan

Budget Submissions Committee Meeting - 5 June 2018

This meeting is a public hearing of submissions on the Draft Budget, Capital Works Program and Ratings Strategy.

The meeting will be held at 6pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road).

Date Agenda and appendices Minutes
5 June Agenda

Moonee Valley Racing Club Planning Assessment Special Committee - 10 October 2018

The Moonee Valley Racing Club (MVRC) Planning Assessment Special Committee is a special committee of Council established in accordance with Section 86 of the Local Government Act 1989.

The Committee will consider, assess and make decisions on planning applications related to development at Moonee Valley Racecourse.

In accordance with its Instrument of Delegation, the MVRC Planning Assessment Special Committee has the authority to assess and determine planning applications submitted by MVRC in line with the Planning & Environment Act 1987.

The meeting will be held on Wednesday 10 October at 5.30pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public.

Date Agenda and appendices Minutes
Wednesday 10 October 2018
5.30pm

Agenda (pdf, 1.7MB)

Separate attachments (pdf, 27.8MB)

Minutes

Ask Council a question

How to ask a question

The easiest way to register to ask Council a question at a Council meeting or Public Forum is to fill out the form at right.  If you would prefer, you can also download the Public Forum Access Form (docx, 30KB) or the Public Question Time Form (for Council meetings) and email it to council@mvcc.vic.gov.au by midday on the Monday before the meeting at which you intend to ask your question.

Once you have submitted your question, a member of our governance team will get in touch with you to discuss further.

Council Meetings

A Public Question time (of up to 30 minutes) is provided at each of our Ordinary Meetings.  This is an opportunity for you to address questions to Council.

When you ask a question, your name will be read out at the meeting and recorded in the minutes. You will be required to read out your question in person, and will be filmed doing so.

The Chairperson will direct the question/s to the appropriate Council executive officer for response. Once your question has been addressed, you won't have an opportunity to ask any further questions or enter into debate - so make sure your question is succinct, and covers everything that you need to know.

Reading our guidelines for public question time (doc, 23KB), might help you prepare.

 

Public Forums

*All Public Forums CANCELLED until further notice*

On the third Tuesday of every month, Council hosts a Public Forum. The Public Forum commences at 6pm, and runs through until 6.45pm. Public Forums take place in a less formal setting than ordinary Council meetings, and provide another opportunity for residents to play a role in civic matters.

Residents are invited to register to present or raise any issues or matters they would like to discuss with Councillors. In turn, Council may also make presentations to the community on upcoming projects or matters of interest.

The second part of Public Forum deals with questions without notice, allowing residents to raise questions directly with Councillors.

2020 Public Forum dates

Our next Public Forums will take place in 2020:

Tuesday, 18 February
Tuesday, 17 March (CANCELLED)
Tuesday, 21 April (CANCELLED)
Tuesday, 19 May
Tuesday, 16 June
Tuesday, 21 July
Tuesday, 18 August

We look forward to seeing you there!

Submit a Question

Petitions and Joint Letters

What is a petition?

A petition is a written request to Council which has been signed by multiple people (who each provide their name and street address). Petitions express concern about an issue and request Council to take action.

Any person may organise a petition and request that it be received at an Ordinary Meeting of Council.

What does a petition look like?

A petition will:

  • be addressed to the Council, Mayor, Councillor or Council Officer;
  • clearly state, on each page of the petition, the issue of concern you would like to bring to the notice of Council;
  • list the names, street address and signatures of those in support of the petition;
  • be legible and not written in pencil;
  • refer to a matter which is in Council’s power to address;
  • not be defamatory, indecent, abusive or objectionable in language or substance.

Download the guidelines for preparing a petition (docx, 32KB), including a sample template.

The petition must nominate a contact person. If you are the organiser of a petition, please include your contact details so that the relevant Council officer can contact you to acknowledge the receipt of the petition, and advise you after the petition has been received at a Council meeting.

It is the responsibility of the petition organiser to contact other signatories to the petition to inform them of its progress.

 

How do I submit a petition?

Once the petition is complete, it can be emailed to council@mvcc.vic.gov.au, or sent to:

Moonee Valley City Council
Attn: Governance
PO Box 126
Moonee Ponds VIC 3039

You can also deliver your petition to the Civic Centre at 9 Kellaway Avenue, Moonee Ponds.

In order to be included in the meeting agenda, your petition must be received two weeks prior to the meeting date. Check the dates for Council meetings here.

What will happen after I submit my petition?

Once we receive your petition, we will arrange for it to be ‘tabled’ (formally received) at a council meeting by a ward councillor.

It will then be referred to an officer for review and action. The council officer will address the issues of concern with the lead petitioner in writing.

What are joint letters?

A joint letter is a letter signed by more than one person. A joint letter can address any subject, and while it does not need to be in the formal written format of a petition, it must contain the 'prayer' or request of the signatories. A joint letter can be submitted to Council in the same way as a petition.

Privacy and petitions and joint letters

In presenting a petition or joint letter to a Council meeting, a report will be prepared which provides a summary of the petition or joint letter (such as the number of signatures and the topic of the letter or petition). The report will not contain personal information such as petition signatures, names and addresses.

View our Information Privacy Policy