What you need to know
Council meetings are open to the general public and take place at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (you can enter from Pascoe Vale Road). Council holds two kinds of meetings - Ordinary Meetings, and Public Forums.
On this page, you'll find all the details of our upcoming Council meetings, including dates and times, what will be discussed, and how you can be part of the meeting by asking a question or submitting a petition. There's also information about how you can watch Council meetings - including from the comfort of your own home!
Our Council meetings are run in accordance with our Governance Local Law 2019. This document outlines Council's formal meeting procedure, and makes sure all our decisions are made in an effective and efficient manner.
Our next Council Meeting (Tuesday, 24 March) will take place in the Council Chambers but we’re putting extra measures in place to minimise the COVID-19 risk.
- We’re practising social distancing – seats in the public gallery will be spaced 4 square metres apart and hand sanitiser is available.
- We’re streaming the Council Meeting on our Moonee Valley City Council facebook page. While the gallery is open to the public, we’re encouraging everyone to consider watching from home instead.
If you were planning to ask a question relating to any of the items on the agenda, submit it through the online form below by midday, Monday, 23 March. One of our officers will be in touch to discuss whether you will come to the meeting or if it could be read out on your behalf.
Our Council Chamber is fitted with a hearing assistance system.
This system allows residents with a hearing impairment to hear amplified sound from the microphones in the room - simply collect a receiver and headset on arrival. The system supports those with a hearing impairment to participate in Council meetings and other events held in the Council Chamber.
Watch our Council meetings
We always welcome members of the community coming to Council meetings in person. Our Council meetings are held at 9 Kellaway Avenue, Moonee Ponds. From time to time, we also hold Public Forums in other locations around the municipality. Scroll down for a list of upcoming meeting dates and locations.
Can't make it in person? We also stream our Council meetings online so you can watch wherever you are via computer, phone or tablet. You can watch Council meetings through the links below, or on our Facebook page. Video of past Council meetings can be found on our YouTube channel.
Council Meeting dates for 2020
Council has set our meeting dates for 2020. All Council Meetings commence at 6.30pm on Tuesdays at the Moonee Valley Civic Centre, 9 Kellaway Avenue, Moonee Ponds unless otherwise specified.
30 January - Special Council Meeting - 6pm
10 November (Ceremonial Meeting to swear in new Councillors and elect the Mayor and Deputy Mayor).
No Council Meetings will be held between 22 September to 6 November due to the Council Elections. Council Meeting dates for November - December will be set by the incoming Council.
Read about our meetings
Ordinary Meetings are held on the second and fourth Tuesdays of every month commencing at 6.30pm.
Council meetings are where your elected Councillors meet to debate Council business, set strategic objectives and make decisions on behalf of the community.
You can find a copy of the agenda for all Ordinary Meetings on this page from late on the Friday afternoon immediately before the scheduled meeting. The agenda is also available via Wi-Fi in the Council Chamber on the night of the meeting.
Minutes of Council meetings are published here in draft form on the Friday immediately following the meeting. These remain in draft form until they are confirmed by Councillors at the next Council meeting.
If you are looking for the Minutes or Agendas of meetings which took place prior to the last twelve months, please get in touch with our team at firstname.lastname@example.org or on (03) 9243 8888 and we will be happy to provide these to you. Alternatively, you can watch Council meetings dating back to 2017 on our YouTube channel.
|Date||Agendas and appendices||Minutes||Watch|
|30th January 2020 - 6pm||Special Council Meeting - Newmarket Trees||Minutes||Watch|
|11th February 2020 - 6.30pm||Agenda (PDF, 1.2MB)|
Attachments (PDF, 15.7MB)
|25 February 2020 - 6.30pm||Agenda (PDF, 950KB)|
Attachments (PDF, 29MB)
|10 March 2020 - 6.30pm||Agenda|
|24 March 2020 - 6.30pm||Agenda (pdf, 2.3MB)|
Attachments for the following agenda items:
Item 10.1 - 12 Pascoe Vale Road Moonee Ponds (pdf, 8MB)
Item 10.2 - 7 Etzel Street Airport West (pdf, 9.9MB)
Item 10.3 - 4 Colclough Court, Strathmore (pdf, 5.2MB)
Item 10.4 - Amendment C194moon (pdf, 37MB)
Item 10.5 - 1.9 Statutory Planning Protocols (pdf, 800KB)
Item 10.6 - 2019-20 Capital Works Update (pdf, 240KB)
2018 Ordinary meetings
Moonee Valley City Council Development Assessment Panel public meeting - 22 March 2018
A Development Assessment Panel meeting will be convened to determine Planning application MV/567/2016 – 2B McPherson Street, Moonee Ponds on 22 March 2018 at 6:00pm.
The meeting will be held at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public to observe the consideration of the application.
|Date||Agendas and appendices||Minutes|
Budget Submissions Committee Meeting - 5 June 2018
This meeting is a public hearing of submissions on the Draft Budget, Capital Works Program and Ratings Strategy.
The meeting will be held at 6pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road).
|Date||Agenda and appendices||Minutes|
Moonee Valley Racing Club Planning Assessment Special Committee - 10 October 2018
The Moonee Valley Racing Club (MVRC) Planning Assessment Special Committee is a special committee of Council established in accordance with Section 86 of the Local Government Act 1989.
The Committee will consider, assess and make decisions on planning applications related to development at Moonee Valley Racecourse.
In accordance with its Instrument of Delegation, the MVRC Planning Assessment Special Committee has the authority to assess and determine planning applications submitted by MVRC in line with the Planning & Environment Act 1987.
The meeting will be held on Wednesday 10 October at 5.30pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public.
|Date||Agenda and appendices||Minutes|
|Wednesday 10 October 2018
Agenda (pdf, 1.7MB)
Separate attachments (pdf, 27.8MB)
Ask Council a question
How to ask a question
The easiest way to register to ask Council a question at a Council meeting or Public Forum is to fill out the form at right. If you would prefer, you can also download the Public Forum Access Form (docx, 30KB) or the Public Question Time Form (for Council meetings) and email it to email@example.com by midday on the Monday before the meeting at which you intend to ask your question.
Once you have submitted your question, a member of our governance team will get in touch with you to discuss further.
A Public Question time (of up to 30 minutes) is provided at each of our Ordinary Meetings. This is an opportunity for you to address questions to Council.
When you ask a question, your name will be read out at the meeting and recorded in the minutes. You will be required to read out your question in person, and will be filmed doing so.
The Chairperson will direct the question/s to the appropriate Council executive officer for response. Once your question has been addressed, you won't have an opportunity to ask any further questions or enter into debate - so make sure your question is succinct, and covers everything that you need to know.
Reading our guidelines for public question time (doc, 23KB), might help you prepare.
On the third Tuesday of every month, Council hosts a Public Forum. The Public Forum commences at 6pm, and runs through until 6.45pm. Public Forums take place in a less formal setting than ordinary Council meetings, and provide another opportunity for residents to play a role in civic matters.
Residents are invited to register to present or raise any issues or matters they would like to discuss with Councillors. In turn, Council may also make presentations to the community on upcoming projects or matters of interest.
The second part of Public Forum deals with questions without notice, allowing residents to raise questions directly with Councillors.
2020 Public Forum dates
Our next Public Forums will take place in 2020:
Tuesday, 18 February
Please note the Public Forum scheduled for 17 March has been cancelled.
Tuesday, 21 April
Tuesday, 19 May
Tuesday, 16 June
Tuesday, 21 July
Tuesday, 18 August
We look forward to seeing you there!
Petitions and Joint Letters
What is a petition?
A petition is a written request to Council which has been signed by multiple people (who each provide their name and street address). Petitions express concern about an issue and request Council to take action.
Any person may organise a petition and request that it be received at an Ordinary Meeting of Council.
What does a petition look like?
A petition will:
- be addressed to the Council, Mayor, Councillor or Council Officer;
- clearly state, on each page of the petition, the issue of concern you would like to bring to the notice of Council;
- list the names, street address and signatures of those in support of the petition;
- be legible and not written in pencil;
- refer to a matter which is in Council’s power to address;
- not be defamatory, indecent, abusive or objectionable in language or substance.
Download the guidelines for preparing a petition (docx, 32KB), including a sample template.
The petition must nominate a contact person. If you are the organiser of a petition, please include your contact details so that the relevant Council officer can contact you to acknowledge the receipt of the petition, and advise you after the petition has been received at a Council meeting.
It is the responsibility of the petition organiser to contact other signatories to the petition to inform them of its progress.
How do I submit a petition?
Once the petition is complete, it can be emailed to firstname.lastname@example.org, or sent to:
Moonee Valley City Council
PO Box 126
Moonee Ponds VIC 3039
You can also deliver your petition to the Civic Centre at 9 Kellaway Avenue, Moonee Ponds.
In order to be included in the meeting agenda, your petition must be received two weeks prior to the meeting date. Check the dates for Council meetings here.
What will happen after I submit my petition?
Once we receive your petition, we will arrange for it to be ‘tabled’ (formally received) at a council meeting by a ward councillor.
It will then be referred to an officer for review and action. The council officer will address the issues of concern with the lead petitioner in writing.
What are joint letters?
A joint letter is a letter signed by more than one person. A joint letter can address any subject, and while it does not need to be in the formal written format of a petition, it must contain the 'prayer' or request of the signatories. A joint letter can be submitted to Council in the same way as a petition.
Privacy and petitions and joint letters
In presenting a petition or joint letter to a Council meeting, a report will be prepared which provides a summary of the petition or joint letter (such as the number of signatures and the topic of the letter or petition). The report will not contain personal information such as petition signatures, names and addresses.