Council meetings are generally held on the fourth Tuesday of the month at 6.30pm in the Council Chambers at the Moonee Valley Civic Centre, 9 Kellaway Avenue, Moonee Ponds.
We welcome the community to watch Council meetings either in person or via live stream here on our website.
On this page, you'll find all the details of our Council meeting agenda, minutes, recordings, and how you can be part of the meeting by asking a question or submitting a joint letter or petition. Our Council meetings are run in accordance with our Governance Rules and our Governance Local Law 2020. These documents outline how Council meetings are to be run in a transparent, inclusive and fair manner. Further down the page, you will also find the agenda and minutes of our Committee meetings including any hearing of submissions.
For more information about Council meetings, contact the Governance team via email governance@mvcc.vic.gov.au or phone (03) 9243 8888.
Our Council Chamber is fitted with a hearing assistance system.
This system allows residents with a hearing impairment to hear amplified sound from the microphones in the room - simply collect a receiver and headset on arrival. The system supports those with a hearing impairment to participate in Council meetings and other events held in the Council Chamber.
Tuesday, 24 June 2025 - Council Meeting
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Read about our meetings
Council meetings are where your elected Councillors meet to debate Council business, set strategic objectives and make decisions on behalf of the community.
You can find a copy of the agenda for all Council meetings on this page from late on the Friday* afternoon immediately before the scheduled meeting. The agenda is also available via Wi-Fi in the Council Chamber on the night of the meeting.
Minutes of Council meetings are published here in draft form on the Friday* immediately following the meeting. These remain in draft form until they are confirmed by Councillors at the next Council meeting.
*Applicable when meetings are scheduled on Tuesdays.
If you are looking for the Minutes or Agendas of meetings which took place prior to the 2018, please get in touch with our team at governance@mvcc.vic.gov.au or on (03) 9243 8888 and we will be happy to provide these to you. Alternatively, you can watch Council meetings dating back to 2017 on our YouTube channel.
2025 Council meetings: agendas & minutes
2019 Council Meetings
2018 Ordinary meetings
Moonee Valley City Council Development Assessment Panel public meeting - 22 March 2018
A Development Assessment Panel meeting will be convened to determine Planning application MV/567/2016 - 2B McPherson Street, Moonee Ponds on 22 March 2018 at 6:00pm.
The meeting will be held at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public to observe the consideration of the application.
| Date | Agendas and appendices | Minutes |
|---|---|---|
| 22 March |
Budget Submissions Committee Meeting - 5 June 2018
This meeting is a public hearing of submissions on the Draft Budget, Capital Works Program and Ratings Strategy.
The meeting will be held at 6pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road).
| Date | Agenda and appendices | Minutes |
|---|---|---|
| 5 June | Agenda |
Moonee Valley Racing Club Planning Assessment Special Committee - 10 October 2018
The Moonee Valley Racing Club (MVRC) Planning Assessment Special Committee is a special committee of Council established in accordance with Section 86 of the Local Government Act 1989.
The Committee will consider, assess and make decisions on planning applications related to development at Moonee Valley Racecourse.
In accordance with its Instrument of Delegation, the MVRC Planning Assessment Special Committee has the authority to assess and determine planning applications submitted by MVRC in line with the Planning & Environment Act 1987.
The meeting will be held on Wednesday 10 October at 5.30pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public.
| Date | Agenda and appendices | Minutes |
|---|---|---|
| Wednesday 10 October 2018 5.30pm |
Agenda (pdf, 1.7MB) Separate attachments (pdf, 27.8MB) |
Minutes |
Committee meetings
| Date | Agendas and appendices | Minutes | Watch |
|---|---|---|---|
| Hearing of Submissions - Draft Budget 2025/26- Thursday, 12 June 2025 - 6:00pm | Agenda (94KB) | Minutes (122KB) | |
| Hearing of Submissions - Closure of Hallkeeper Lane - Tuesday, 15 April 2025 - 6:15pm | Agenda (119KB) Attachments: Attachments (1040KB) | Minutes (183KB) |
| Date | Agendas and appendices | Minutes | Watch |
|---|---|---|---|
| Hearing of Submissions - Moonee Ponds Special Rate and Charge - Tuesday, 16 April - 6:30pm | Agenda (8MB) | Minutes (110KB) | Watch |
| Hearing of Submissions - Draft Budget 2024/25 - Thursday, 6 June - 6:00pm | Agenda (95.2KB) | Minutes (169KB) |
| Date | Agendas and appendices | Minutes | Watch |
|---|---|---|---|
| Hearing of Submissions - Flemington, Niddrie and Union Road Special Rates and Charges - Tuesday, 28 March - 5:30pm | Agenda (4.55MB) | Minutes (141KB) | |
| Neighbourhood Spirit Delegated Committee Meeting - Thursday, 4 May - 6pm | Agenda (146KB) RESCHEDULED | ||
| Neighbourhood Spirit Delegated Committee Meeting - Tuesday, 16 May - 6:15pm | Agenda (412KB) | ||
| Hearing of Submissions - Draft Budget 2023/24 - Thursday, 8 June - 6pm | Agenda (94KB) | Watch |
| Date | Agendas and appendices | Minutes |
|---|---|---|
| Hearing of Submissions – Reinstatement of Partial Road Closure of Sherbourne Street, Essendon – 1 February 2022, 5pm (recording to be provided with minutes) | Agenda (pdf, 12MB) | Minutes (PDF, 151KB) Watch video recording |
| Neighbourhood Spirit Delegated Committee Meeting - 17 February 2022, 6pm. | Agenda (99.4KB) | Minutes (193KB) |
| Neighbourhood Spirit Delegated Committee Meeting - 24 February 2022, 6pm. | Agenda (100KB) | Minutes (78.5KB) |
| Neighbourhood Spirit Delegated Committee Meeting - 3 March 2022, 6pm. | Agenda (103KB) | Minutes (170KB) |
| Date | Agendas and appendices | Minutes |
|---|---|---|
| Place Naming Special Committee - Wednesday 27 May 2020 5.00pm | Agenda | Minutes |
| Place Naming Special Committee - Tuesday 16 June 2020 4.45pm | Agenda (pdf, 750KB) | Minutes (pdf, 130KB) |
| Hearing of submissions on the proposed budget 2020/21 - Tuesday 16 June 2020 - 6pm | Agenda (pdf, 6MB) | Minutes (pdf, 130KB) |
| Consideration of submissions - Proposed sale of land from a formerly discontinued road - 112 St Leonards Road, Ascot Vale Thursday 2 July 2020 - 5pm | Agenda (pdf, 2.5MB) | Minutes (pdf, 200KB) |
| Place Naming Special Committee meeting - Tuesday 21 July 2020 4.45pm | Agenda (pdf, 580KB) | Minutes (pdf, 140KB) |
| Meeting of the CEO Performance Review Special Committee - Tuesday 4 August 2020, 8pm | Confidential | Confidential |
| Consideration of submissions - Governance Local Law - Tuesday 18 August 2020, 6pm | ||
| Place Naming Delegated Committee - Tuesday 1 September 2020 4.45pm | Agenda (pdf, 10MB) | Minutes (PDF, 100KB) |
| Place Naming Delegated Committee - Monday 21 December 2020 5pm | Agenda (PDF, 170KB) Attachments (PDF, 85.5MB) | Minutes (pdf, 100KB) |
| Place Naming Delegated Committee - Tuesday 16 February 2021 4.45pm | Agenda (pdf, 150KB) Attachments (pdf, 5.3MB) | |
| Place Naming Delegated Committee - Tuesday 16 March 2021 4.45pm | Agenda (pdf, 100KB) | Minutes (pdf, 100KB) |
| Hearing of submissions on the proposed budget 2021/22 - Thursday 10 June 2021 - 6pm | Agenda (pdf, 115KB) Attachment 1 - submissions de-identified (pdf, 39MB) | Minutes (pdf, 90KB) |
| Place Naming Delegated Committee - Tuesday 20 July 4.30pm | Agenda (pdf, 120KB) Attachments (pdf, 1MB) |
Attending Council meetings
Those attending Council meetings are expected to behave respectfully at all times and must not interject and/or disrupt the meeting.
Where there is a significant public interest in a particular matter, the order of business may be altered by the resolution of Council.
Members of the public must not, without the prior approval of the Chair, operate any audio or visual recording equipment at any Council meeting.
The Chair may order and cause the removal of any person whose words or actions disrupt the meeting or who fails to comply with a direction from the Chair.
The Chair may request Victoria Police to escort out from the Chamber any person who acts in breach of the Governance Rules and whom the Chair has ordered to be removed from the Gallery.
Those attending Council meetings may be asked to present bags for inspection by security staff, and the number of attendees may be capped if it reaches the capacity of the facility due to occupational health and safety requirements.
In accordance with our Governance Local Law 2020, to ensure peace, order and good government of Moonee Valley City Council and the efficient and orderly conduct of Meetings, it is an offence for any person (not being a Councillor), who has engaged in any improper or disorderly conduct to not leave the Meeting when requested by the Chair to do so; or any person to record the proceedings of a Meeting without the consent of the Chair; or any person to fail to obey a direction of the Chair relating to the conduct of the Meeting and the maintenance of order.
The penalties for such an offence can be found within Schedule 1 of the Moonee Valley City Council Governance Local Law 2020 and the current penalty unit set by the Department of Treasury and Finance Victoria.
Ask Council a question
Council meetings
Council has made a commitment to provide time at each Council meeting for members of the public to ask questions. The process for public question time is outlined in Council’s Governance Rules.
Members of the public are asked to adhere to the following guidelines for asking questions:
- Public Question Time forms (docx, 357KB) must be submitted by 12pm on the business day prior to the advertised date of the meeting, either via Council’s website, by email to governance@mvcc.vic.gov.au, by hand at Council’s Civic Centre (9 Kellaway Avenue, Moonee Ponds) or by mail (PO Box 126 Moonee Ponds 3039).
- A maximum of two questions are permitted from one person.
- *As per Council’s Governance Rules, a question may be disallowed by the Chair if the Chair determines that it:
- Relates to a matter outside the duties, functions and powers of Council
- is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance;
- deals with a subject matter already answered;
- is aimed at embarrassing a Councillor or a member of
- Council staff;
- relates to personnel matters; or
- relates to confidential information as defined in section 3(1) of the Local Government Act 2020.
- The Chair will have the discretion to paraphrase questions for the purpose of clarity or brevity.
- To ensure the integrity of Public Question Time, your identity must be confirmed prior to the question being tabled for a response. If you are unable to confirm your identity we will not process the question for Council response.
Reading our guidelines for public question time found at the end of the Public Question Time form (docx, 357KB), is recommended before submitting your question to Council.
Public forum
On the third Tuesday of every month*, Council hosts a public forum at 6pm*. Public forums take place in a less formal setting than Council meetings, and provide another opportunity for residents to play a role in civic matters.
Residents are invited to register to present or raise any issues or matters they would like to discuss with Councillors. For further information please read the Public Forum Access Guidelines on the last page of the form (docx, 356KB).
Tuesday, 18 February
Tuesday, 18 March
Tuesday, 15 April
Tuesday, 20 May
Tuesday 17 June
Tuesday 15 July
Tuesday19 August
Tuesday 16 September
Tuesday 21 October
Tuesday18 November
*The time, day and date of the public forum is subject to change in accordance with Governance Rule 11.1
How to ask a question
The easiest way to register to ask Council a question at a Council meeting or public forum is to fill out the form below. If you would prefer, you can also download the Public Forum Access Form (docx, 356KB) or the Public Question Time Form (docx, 357KB) (for Council meetings) and email it to governance@mvcc.vic.gov.au by midday on the business day before the meeting at which you intend to ask your question.
Please ensure you have read the relevant guidelines available on the last page of each form before making your submission.
Public Question Time at a Council Meeting guidelines (docx, 356KB)
Public Forum Guidelines (docx, 357KB)
Once you have submitted your question, a member of our Legal & Governance team will get in touch with you to discuss further.
Petitions and joint letters
A petition is a written request to Council which has been signed by multiple people (who each provide their name and street address). Petitions express concern about an issue and request Council to take action.
Any person may organise a petition and request that it be received at a Meeting of Council.
A petition or joint letter presented to Council should have the following format:
- be in writing, typing or printing, and contain the request of the petitioners or signatories
- be signed by the persons whose names are provided, with the address or email address of every petitioner clearly stated;
- clearly state, on each page of the petition, the issue of concern you would like to bring to the notice of Council;
- in the case of electronic petitions or joint letters, the name and email address of each petitioner will function as the petitioner's 'signature';
- not substantially similar to a petition or joint letter tabled at a Council meeting in the past six months.
Download the guidelines for preparing a petition (docx, 37kb), including a sample template.
The petition must nominate a contact person. If you are the organiser of a petition, please include your contact details so that the relevant Council officer can contact you to acknowledge the receipt of the petition, and advise you after the petition has been received at a Council meeting.
It is the responsibility of the petition organiser to contact other signatories to the petition to inform them of its progress.
A joint letter is a letter signed by more than one person. A joint letter can address any subject, and while it does not need to be in the formal written format of a petition, it must contain the 'prayer' or request of the signatories.
Once the petition or joint letter is complete, it can be emailed to governance@mvcc.vic.gov.au, or sent to:
Moonee Valley City Council
Attn: Governance
PO Box 126, Moonee Ponds VIC 3039
You can also deliver your petition or joint letter to the Civic Centre at 9 Kellaway Avenue, Moonee Ponds.
In order to be included in the meeting agenda, your petition or joint letter must be received two weeks prior to the meeting date. You may also arrange for a petition or joint letter to be tabled closer to the Council Meeting date by approaching a Councillor and asking them to support your petition or joint letter by tabling it directly at the meeting. This means the petition or joint letter will not appear on the meeting agenda.
Once we receive your petition or joint letter, we will arrange for it to be 'tabled' (formally received) at a council meeting by a ward councillor.
It will then be referred to an officer for review and action. The council officer will address the issues of concern with the lead petitioner in writing.
In presenting a petition or joint letter to a Council meeting, a report will be prepared which provides a summary of the petition or joint letter (such as the number of signatures and the topic of the letter or petition). The report will not contain personal information such as petition signatures, names and addresses.