What you need to know

Hold an event

The City of Moonee Valley welcomes events which contribute to the vitality of the area and to the social, cultural and economic development of the city.

We are happy to help and support you throughout the planning of your event and highly recommend that you talk to us well in advance to ensure your event can run as smoothly and safely as possible.

Covid-19 update

Following the World Health Organisation (WHO) announcement (March 11, 2020) that COVID-19 can be characterized as a pandemic, Council officers have reviewed upcoming community run events.

The health and safety of our community members is our number one priority. As such Council are not currently approving event permit applications for the delivery of community managed events to minimise the risk of exposing community members to the coronavirus.

Event permit applications are not open at this time.  If you wish to discuss plans for an event in the future, please contact our Sport, Recreation and Activation team on 9243 8888.

Notification of event to emergency services

Event Organisers are responsible in notifying Local Emergency Services of your upcoming event, please upload correspondence to your event application.

Victoria Police Moonee Ponds 766 Mount Alexander Road, Moonee Ponds
Phone: (03) 9373 5200
Fax: (03) 9373 5210
Email: mooneeponds-uni-oic@police.vic.gov.au
Open 24 hours 
Victoria Police Avondale Heights 162 Military Road, Avondale Heights
Phone: (03) 9337 6777
Fax: (03) 9337 2493
Email: avondaleheights-uni-oic@police.vic.gov.au
Open 24 hours 
Victoria Police Flemington 30 Wellington Street, Flemington
Phone: (03) 9371 6100
Fax: (03) 9371 6150
Email: flemington-uni-oic@police.vic.gov.au
MFB events@mfb.vic.gov.au
Ambulance Victoria events@ambulance.vic.gov.au

Sustainable events toolkit

Event organisers can play a positive role in implementing and encouraging sustainable activities and behaviour. They can save water and reduce the amount of energy and waste at events. They can also play a role in educating the public and raising awareness of sustainability issues.

We have produced a sustainable events toolkit (pdf, 1.4MB) with tips and advice on how to make your event have a light footprint on the planet by having low waste, low carbon emissions and a low environmental impact.

This toolkit includes a comprehensive range of information and ideas along with a handy checklist for a sustainable event.

For further information and advice contact our Environment Department on 9243 8888.

Community temporary food events

Anyone who sells food has a responsibility to make sure that the food is safe to eat and will not cause food poisoning.

All community groups/charities intending to operate and sell food at temporary food events must have single state-wide registration/notification. This single approval will cover your events throughout Victoria.

If you do not currently have state-wide registration/notification you must apply online with Streatrader.

Once your principal council has approved your application you will then be able to update and enter details of your events through Streatrader (eg. Statement of Trade). These SOT's on Streatrader will automatically notify the relevant council of your events.

For more information contact us on 9243 8810.

Food Safety Program/Minimum Records

You must maintain the following Food Safety Program or mimimum records at your event/s.

  • Class 2 applicants are required to maintain a Food Safety Program at each event.
  • Class 3 applicants must maintain minimum records at each event.
  • Class 4 applicants are not required to keep records however you must ensure any food sold is safe and suitable to consume.

More information

These sites have been designed to assist community group with their Food Safety obligations and free online Food Safety training:

Safe food handling and preparation practices to make sure your premises comply with the Food Act 1984.

If you are setting up a temporary food premise in public (eg. footpath or park), call our Local Laws Unit on 8325 1734.

Event management fact sheets

Planning and managing an event is no easy feat. These fact sheets linked below are here to guide you in the right direction. They offer resources and the right contact you can get more information from if you need.

Fact sheets

1. Site Plan

2. Temporary Structures

3. Stall Holders

4. Amusements

5. Music Performance

6. Noise

7. Public Safety

8. Food Safety

9. Alcohol Regulations

10. Security

11. Fireworks and Pyrotechnics

12. Emergency Management

13. Environmental Sustainability

14. Waste Management

15. Toilets

16. Traffic Management

17. Road Closures

18. Accessibility for All

19. Signage and Entrances

20. Marketing and Promotions

21. Financial Management

22. Risk Management

23. Communications

24. Insurance

25. Indigenous Protocols

26. Permits and Licences

Event and recreation permits

  • All

Works Zone permit

We are currently experiencing longer than normal wait times for customers calling to discuss permit applications. If you wish to get in touch with our Technical Permits Department about an application please e-mail tpermits@mvcc.vic.gov.au and one of our staff will reply within 2 working days.   A “Works Zone” is a parking area on the…

Wedding ceremony permit

Effective from 12pm Monday 23 March 2020, the following activities are no longer permitted to occur on any sport field, park or open space within Moonee Valley Casual or organised sport Weddings Private events Ceremonies of any kind Personal Training Any activity related to a business Any activity that encourages the gathering of people not…

Vehicle crossings

We are currently experiencing longer than normal wait times for customers calling to discuss permit applications. If you wish to get in touch with our Technical Permits Department about an application or booking an inspection please e-mail tpermits@mvcc.vic.gov.au and one of our staff will reply within 2 working days.   A vehicle crossing provides access…

Temporary road closure or street party

We are currently experiencing longer than normal wait times for customers calling to discuss permit applications. If you wish to get in touch with our Technical Permits Department about an application please e-mail tpermits@mvcc.vic.gov.au and one of our staff will reply within 2 working days.   You must obtain a temporary road closure permit for…

Road Occupancy Permit

We are currently experiencing longer than normal wait times for customers calling to discuss permit applications. If you wish to get in touch with our Technical Permits Department about an application or booking an inspection please e-mail tpermits@mvcc.vic.gov.au and one of our staff will reply within 2 working days. Applying for a Road Occupancy Permit…

Planning permit

Are you changing the business type from its current form?
Are you changing the trading hours of the business?
Are you applying for or altering a liquor licence?
Are you adding or changing signage on the front of a building?
Are you looking to paint a heritage listed building?
Do you have a car park or are you seeking a reduction in car parking?

Personal training permit

Effective from 12pm Monday 23 March 2020, the following activities are no longer permitted to occur on any sport field, park or open space within Moonee Valley Casual or organised sport Weddings Private events Ceremonies of any kind Personal Training Any activity related to a business Any activity that encourages the gathering of people not…

Park Access

We are currently experiencing longer than normal wait times for customers calling to discuss permit applications. If you wish to get in touch with our Technical Permits Department please e-mail tpermits@mvcc.vic.gov.au and one of our staff will reply within 2 working days. Can I obtain a key to a park to access my property? From time to…

Out of hours construction work permit

With the exceptions of emergencies or planning permits, construction works can only be carried out between the hours of: 7am and 6pm Monday to Friday 9am and 3pm on Saturday No works on Sundays or public holidays   You must have an Out of Hours Permit to conduct construction works outside of the permitted hours outlined…

Liquor licence

Do you plan to sell alcoholic drinks on your premises?

Health permit

Do you intend to sell health related services (e.g. hairdressing, beauty treatments, tattooing or skin piercing) on your premises?

Footpath trading permit

Are you planning on placing chairs and tables, an A-frame sign or display of goods (e.g. fruit stand) on the footpath?

Food permit

Do you intend to sell food or drink on the premises of your business?

Drainage requirements for developments

Stormwater and design requirements We have a stormwater drainage policy to control: the manner in which proposed developments discharge their stormwater runoff unnecessary surface flows overburdening of existing infrastructures Assessment of engineering design plans and calculations by Council is only necessary if specifically requested by us through a development’s Legal Point of Discharge, Planning Permit Conditions or…

Demolition permit

Part 1 If you are looking to demolish you may need to make a request under Section 29A of the Building Act 1993 and Building Regulations 2018 for report and consent to demolish. It is important to note that Section 29A demolition consent is a separate approval process to a planning or building permit. How…

Community event permits

Following the World Health Organisation (WHO) announcement (March 11, 2020) that COVID-19 can be characterised as a pandemic, Council officers have reviewed upcoming community run events. The health and safety of our community members is our number one priority. As such Council are not currently approving event permit applications for the delivery of community managed…

Building permit

Are you doing any form of building work?

Build over Easement permit

Application for consent to build over Council’s Easement Building over an easement requires approval from us and/or City West Water. Applications for habitable rooms (e.g. bedroom, lounge room) to be constructed over an easement are not permitted. Property owners wanting to build over an easement must provide the following with their application: Plans of the proposed…

Asset protection permit

We are currently experiencing longer than normal wait times for customers calling to discuss permit applications. If you wish to get in touch with our Technical Permits Department about an application, booking an inspection or to follow up on an Asset Protection bond refund, please e-mail tpermits@mvcc.vic.gov.au and one of our staff will reply within…

Application for Stormwater Asset details

If you require information about council stormwater drain, pit or easement details for a development. Please note: depending on location, drainage details are not always available or reliable. Council Stormwater Asset details (multi unit/commercial) Council Stormwater Asset details (single residential) Fees Stormwater Asset field inspection cost – $500Council Stormwater Easement details cost (multi unit/commercial) – $250Council…

Application for Legal Point of Discharge

When undertaking new building works, a legal point of discharge for the stormwater run-off will be required. For multi-unit developments the developer may be required to connect to an existing drain, construct a new drain or provide an on site detention system. Some extensions to an existing building may be connected into the existing stormwater…

Application for Drainage Inspection permit

We require an inspection of any: connection to a drain or drainage system easement or asset vested in or under our control works undertaken within an easement You must also complete a Drainage Inspection online application before beginning any of these activities. If the works are to be carried out in the road and/or nature strip, a Works within a Municipal Road…