Hold an event
Moonee Valley City Council welcomes events which contribute to the vitality of the area and to the social, cultural and economic development of the city.
We are happy to help and support you throughout the planning of your event and highly recommend that you talk to us well in advance to ensure your event can run as smoothly and safely as possible.
Event permit Expression of Interest (EOI) form.
Community-managed and commercial outdoor events with over 100 participants may require an event permit. Visit the Event permits page for further information.
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Planning an event in Moonee Valley
We welcome community, cultural, and commercial events that enrich local vitality and drive social and economic growth.
Whether you’re hosting a small gathering or a large festival, we’re here to support you every step of the way. To ensure your event runs smoothly and safely, please review the guidance below and get in touch early so we can assist you effectively.
Events should also align with Council’s Climate Emergency commitments, opting for low-carbon, sustainable approaches wherever possible.
Types of events and permits
We support a broad range of events, from private/social gatherings, weddings and community events to major festivals, in locations including parks, reserves and streets.
Events fall into several categories and the type of permit you need to apply for will depend on the type of event you are planning.
See below for types of events and pages for further information.
Weddings, social gatherings, school events, passive recreational activities
Private functions and events held in a Council managed facilities
Christmas Carols, cultural festivals, not-for-profit fun runs, held on Council land*
Organised by for-profit entities on Council land*
Activities and events that do not require a permit
A permit is not required for:
- social gatherings of less than 100 people (excluding weddings)
- passive recreational activities
- indoor events
- wedding photos only.
Further information can be found at Event permits. If unsure, complete an Expression of Interest (EOI) form below.
Community and commercial event permit
Community-managed and commercial outdoor events with 100+ participants may need to apply for an event permit. Visit the Event permits page for further information.
Other permits
Events may also need additional permits, such as:
Event planning resources
The Moonee Valley Event Planning Guide is designed to help you find out what you need to know to organise a successful event in the City of Moonee Valley.
The key to a successful event is planning. This guide offers help in devising a plan as well as providing information about some of the rules and regulations that might apply to your event and some of the help that might be available. As the event organiser, the responsibility is with you to ensure that your event is well organised, safely managed and responsibly delivered. It is also your responsibility to ensure that all requirements of your event permit application are met (should it require one).
By working with Council to plan your event you can provide a positive and safe experience for everyone. Moonee Valley City Council has declared a Climate Emergency, we all need to work together to reduce climate change emissions, including from events.
Victoria Police have developed these Guidelines through the collaboration of multiple agencies to present best practice for event organisers and agencies involved in the planning of events within Victoria. They are designed to present basic guides and safety measures that an event organiser is required to consider when planning an event.
Event notifications
Event organisers planning a community or commercial event must inform all relevant stakeholders of the upcoming event plans in the form of an event notification.
Stakeholders include emergency services (local Police, Fire, Ambulance Services), local residents and businesses.
Notifications must be submitted in writing via email and include the following event information:
- event name, date and time (start and finish)
- estimated attendance and demographics of attendees
- brief overview of the event and the activities
- any road closures, alcohol, music details provided
- event organiser contact details.
Emergency services event notification
Event organisers must notify the Local Area Commander from Moonee Valley Victoria Police, along with the Victoria Police station nearest to the event location. You must also notify Fire Rescue Victoria and Ambulance Victoria.
|
Victoria Police Local Area Commander |
Email: MOONEE-VALLEY-LAC-OIC@police.vic.gov.au |
|
Victoria Police Moonee Ponds |
Email: mooneeponds-uni-oic@police.vic.gov.au Address: 766 Mount Alexander Road, Moonee Ponds Phone: (03) 9373 5200 |
|
Victoria Police Avondale Heights |
Email: avondaleheights-uni-oic@police.vic.gov.au Address: 162 Military Road, Avondale Heights Phone: (03) 9337 6777 |
|
Victoria Police Flemington |
Email: flemington.uni@police.vic.gov.au Address: 30 Wellington Street, Flemington Phone: (03) 9371 6100 |
| Fire Rescue Victoria | Email: northerndistrictadmin@frv.vic.gov.au |
| Ambulance Victoria | Email: events@ambulance.vic.gov.au |
Event and Community Grants
We support events and community projects with flexible funding across multiple streams: responsive, biannual, partnerships, and extraordinary grants to bring people together, celebrate diversity, and build local capacity.
For grant streams, funding ranges and to check eligibility, visit our Community Grants page.