The City of Moonee Valley welcomes events which contribute to the vitality of the area and to the social, cultural and economic development of the city.
We are happy to help and support you throughout the planning of your event and highly recommend that you talk to us well in advance to ensure your event can run as smoothly and safely as possible.
Event planning guide
This guide is designed to help you find out what you need to know to organise a successful event in the City of Moonee Valley. The key to a successful event is planning. This guide offers help in devising a plan as well as providing information about some of the rules and regulations that might apply to your event and some of the help that might be available. As the event organiser, the responsibility is with you to ensure that your event is well organised, safely managed and responsibly delivered. It is also your responsibility to ensure that all requirements of your event permit application are met (should it require one). By working with Council to plan your event you can provide a positive and safe experience for everyone. Moonee Valley City Council has declared a Climate Emergency, we all need to work together to reduce climate change emissions, including from events.
Notification of event to emergency services
Event Organisers are responsible in notifying Local Emergency Services of your upcoming event, please upload correspondence to your event application.
| Victoria Police Moonee Ponds | 766 Mount Alexander Road, Moonee Ponds Phone: (03) 9373 5200 Fax: (03) 9373 5210 Email: mooneeponds-uni-oic@police.vic.gov.au Open 24 hours |
| Victoria Police Avondale Heights | 162 Military Road, Avondale Heights Phone: (03) 9337 6777 Fax: (03) 9337 2493 Email: avondaleheights-uni-oic@police.vic.gov.au Open 24 hours |
| Victoria Police Flemington | 30 Wellington Street, Flemington Phone: (03) 9371 6100 Fax: (03) 9371 6150 Email: flemington-uni-oic@police.vic.gov.au |
| Fire Rescue Victoria | northerndistrictadmin@frv.vic.gov.au |
| Ambulance Victoria | events@ambulance.vic.gov.au |
Sustainable events toolkit
Event organisers can play a positive role in implementing and encouraging sustainable activities and behaviour. They can save water and reduce the amount of energy and waste at events. They can also play a role in educating the public and raising awareness of sustainability issues.
We have produced a sustainable events toolkit (pdf, 1.4MB) with tips and advice on how to make your event have a light footprint on the planet by having low waste, low carbon emissions and a low environmental impact.
This toolkit includes a comprehensive range of information and ideas along with a handy checklist for a sustainable event.
For further information and advice contact our Environment Department on 9243 8888.
Community temporary food events
Anyone who sells food has a responsibility to make sure that the food is safe to eat and will not cause food poisoning.
All community groups/charities intending to operate and sell food at temporary food events must have single state-wide registration/notification. This single approval will cover your events throughout Victoria.
If you do not currently have state-wide registration/notification you must apply online with FoodTrader.
Once your principal council has approved your application you will then be able to update and enter details of your events through Foodtrader (eg. Statement of Trade). These SOT's on Foodtrader will automatically notify the relevant council of your events.
For more information contact us on 9243 8810.
Food Safety Program/Minimum Records
You must maintain the following Food Safety Program or mimimum records at your event/s.
- Class 2 applicants are required to maintain a Food Safety Program at each event.
- Class 3 applicants must maintain minimum records at each event.
- Class 4 applicants are not required to keep records however you must ensure any food sold is safe and suitable to consume.
More information
These sites have been designed to assist community group with their Food Safety obligations and free online Food Safety training:
Safe food handling and preparation practices to make sure your premises comply with the Food Act 1984.
If you are setting up a temporary food premise in public (eg. footpath or park), call our Local Laws Unit on 8325 1734.
Victorian Guidelines for Planning Safe Public Events
Victoria Police have developed these Guidelines through the collaboration of multiple agencies to present best practice for event organisers and agencies involved in the planning of events within Victoria. They are designed to present basic guides and safety measures that an event organiser is required to consider when planning an event.